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The USC School of Architecture (“School”) has created this Privacy Policy to explain why we collect particular information when you visit our websites, or otherwise engage with School (e.g., admissions/recruitment, delivery of educational programs, student services, research, public and private events).


The following discloses our information collection, use, storage and other data processing practices for School.


Because we want to demonstrate our commitment to your privacy, this Privacy Notice provides the following information:


1. SCOPE OF THIS PRIVACY NOTICE


School is a part of the University of Southern California (University), a global educational institution, with affiliated entities, business processes, management structures, and technical systems that cross international borders. 


This Privacy Statement applies to School activities described above, as well as School websites, domains, services, applications, and products. Privacy practices related to School alumni and development activities are addressed in a separate privacy notice, maintained by the University’s Office of Alumni Relations and Development. To access this notice, please click here.


2. COLLECTION OF PERSONAL INFORMATION


Personal information is any information that personally identifies you or from which you could be identified. This may include your name, physical address, telephone number, email address, social security number or other numerical identifier and IP address. 


School may collect your personal information through your access and use of websites, web-based applications (e.g., inquiry forms, student applications, event registration, surveys), or mobile applications, during conversations or correspondence with School representatives, or when you complete an online application or inquiry form.


PROCESSING OF SPECIAL CATEGORIES OF PERSONAL DATA

In the event that we request that you provide other personal information from time to time (known as special categories by GDPR), such as your race/ethnicity or health information, for example, consent will be obtained as appropriate.


LINKS TO OTHER SITES

School sites contain links to websites maintained or controlled by other parts of the University or third parties. Please note that when you click on one of these links, you are entering another website for which separate privacy practices and policies may apply. We encourage you to read the privacy-related information on the non-School sites as their policies or practices may be different than ours.


WE USE VARIOUS TECHNOLOGIES TO COLLECT INFORMATION:


INTERNET PROTOCOL ADDRESS

We collect an IP address from all visitors to our site. An IP address is a number that is automatically assigned to your computer when you use the Internet. We use IP addresses to help diagnose problems with our server, administer our site, analyze trends, gather broad demographic information for aggregate use in order for us to improve the site, and deliver customized, personalized content. In some case we may use your IP address to customize content based on your location.


MESSAGE BOARDS

If you post, comment, indicate interest or complaint, or share personal information, including photographs, to any public forum on a School site, social network, blog, or other such forum, please be aware that any information you submit can be read, viewed, collected, or used by other users, and could be used to contact you, send you unsolicited messages, or for purposes over which neither you nor School have control. School is not responsible for the personal information you choose to provide in these forums. 


We will not facilitate the merging of your personally identifiable information with non-personally identifiable information collected through any advertising product or feature unless we notify you, and obtain your consent to, that merger.


3. HOW WE USE AND SHARE YOUR INFORMATION


PERSONAL IDENTIFIABLE INFORMATION

School collects, stores, uses and otherwise processes personal information that you provide to us and information we collect about you to facilitate and manage your relationship (e.g., applicant, student, alumni, visitor) with School and better serve you during your engagement and interaction with School. In addition, School and the University may process your information in furtherance of other legitimate interests, such as

(i) to analyze and improve our operations and processes, 

(ii) for outreach and marketing efforts, 

(iii) to conduct general research, 

(iv) when you choose to join programs such as events, clubs, or volunteer activities that are open to broader audiences, your contact information may be made available to participants in those programs, with the goal of facilitating contact among participants, 

(v) to fulfill other University responsibilities or purposes or 

(vi) to provide services to you. 


If we seek to use or process your information for a purpose not outlined in this Privacy Notice, we will request your prior consent as appropriate. Where we have sought, and you have provided, your express consent for a particular purpose, please note you have the right to withdraw your consent at any time by notifying us at the contact information below.


THIRD PARTIES


We may disclose your information to third parties as follows:


Third-Party Service Providers and Partners: At times School will use third parties to process your information on our behalf, for example to provide services, analysis, research and development, optimization and other internal purposes, including, without limitation, to compile usage data.

University Affiliated Programs: We may share your information with third parties that are affiliated with the University for the purpose of contacting you about goods, services, or experiences that may be of interest to you.

Research and Studies: We may share your information with third parties to provide services, analysis, research and development, optimization and other internal purposes, including, without limitation, to compile usage data. We require these third parties to comply strictly with our policies and require that they don’t use your personal information for their own business purposes without your consent.

Required by Law: We may share your information with third parties to the extent we are required to do so by law, court order, or subpoena.

Emergency Circumstances: We may share your information with third parties if, in our sole judgment, such disclosure is necessary to protect the health, safety, or property of any person.

Consent: We may seek your consent to disclose your information to third parties if we are required to do so. Where we have sought, and you have provided, your express consent for a particular purpose, please note you have the right to withdraw your consent at any time by notifying us at the contact information below.

De-Identified and Aggregate Information: We may use and disclose information about our applicants in de-identified or aggregate form without limitation.

International Transfers: We may transfer your information to third parties located in other countries. These transfers are made subject to appropriate technical safeguards and contractual provisions to ensure the security of your information.


4. HOW YOU CAN CONTROL YOUR DATA COLLECTION


You can use Google Ads Settings (http://www.google.com/settings/ads/anonymous?) to manage the Google ads you see and opt-out of interest-based ads. Even if you opt-out of interest-based ads, you may still see ads based on factors such as your general location derived from your IP address, your browser type and recent, previous searches related to your current search.


You can also opt-out from email communication by following the opt-out instructions included in such email newsletters and promotions.


5. CHILDREN’S PRIVACY


School does not knowingly collect information from children under the age of 16, and does not target its websites or mobile applications to children under these ages. We encourage parents and guardians to take an active role in their children’s online and mobile activities and interests.


6. DATA RETENTION


The need to retain data varies depending on the type of data. School will retain your personal data as long as necessary for the purpose of processing (e.g., record of attendance, archival, data analysis). We may also retain and use your information in order to comply with our legal obligations, resolve disputes, prevent abuse, and enforce our agreements. For more information, please refer to the University’s Record Management policy, available at https://policy.usc.edu/record-management/.


7. ACCESS TO AND ACCURACY OF YOUR INFORMATION


School strives to keep your personal information accurately recorded. We have implemented technology, management processes, and policies to help maintain data accuracy. School provides individuals with reasonable access to personal information that they provided to School and the reasonable ability to review and correct it. To protect your privacy and security, we will also take reasonable steps to verify your identity, such as requiring a password and user ID, before granting access to your data. To view and change the personal information that you directly provided to School, you can return to the web page where you originally submitted your data and follow the instructions on that web page.


8. INDIVIDUAL RIGHTS for EU Residents:

The EU may grant individuals certain rights regarding their data, including:

  • the right to request access to your information held by the University;
  • the right to have inaccurate or incomplete personal data rectified;
  • the right to request erasure of your information, provided there is no legitimate reason for the University to continue to process or retain the information;
  • the right to restrict processing of your information in specific situations;
  • the right to request provision of some elements of your information;
  • the right to object to processing of your information, including to send you communications that may be considered direct-marketing materials;
  • the right to object to automated decision-making and profiling, where applicable.


All requests to exercise any of these rights should be made to the contact information below.


9. SECURITY


We seek to implement appropriate security measures to protect your Information stored on our systems. Unfortunately, no data transmission or storage can be guaranteed to be 100% secure. We use industry standard SSL (secure socket layer) encryption to protect your data. Your application account password is protected so that only you can access it and view information through your application portal. We strongly advise you not to share your password with anyone.


10. CONTACT INFORMATION


If you have any questions about this Privacy Notice, the practices of this site, or your dealings with this site, you can contact:


USC School of Architecture

213-740-2723


You can also send an email to archweb@usc.edu.


11. CHANGES TO THE PRIVACY NOTICE


Changes may be made to this Privacy Notice and personal information may be used for new purposes. When significant changes are made to our privacy practices, they will be disclosed here. For your convenience please refer to the last updated date.


[Sept. 17, 2018]


USC General Practices Privacy Notice

University of Southern California (“USC”) is committed to delivering information services that recognize and respect users’ privacy concerns. This Privacy Notice is intended to inform you of our general policies and practices regarding our collection, use, and disclosure of the information that you submit to us and that we collect from you during your use of the www.usc.edu website.

The types of information we collect may vary depending on the specific USC site you visit or application you use. Accordingly, this Privacy Notice is intended to be a general statement and may be supplemented by more specific privacy notices that pertain to personal information exclusively associated with a specific department, unit or function.


Our Information Collection and Use Practices

Information you submit voluntarily through our websites, such as your name, email, or other contact information, may be collected by USC to respond to your inquiries, as well as for internal marketing and development purposes.

USC websites may use online data entry forms to collect personally identifiable information, including your name and contact information (email, address, telephone number) and other identifiers in order to allow you to provide website feedback, register for events, or use USC’s online applications and services.

We may reveal personally identifiable information about you to unaffiliated third parties:

  • if you request or authorize it;
  • if the information is provided to help complete a transaction for you;
  • if the information is provided to comply with the law, applicable regulations, governmental and quasi-governmental requests, court orders or subpoenas, to enforce our Terms of Use or other agreements, or to protect our rights, property or safety or the rights, property or safety of our users or others (e.g., to a consumer reporting agency for fraud protection etc.);
  • if the information is provided to our agents, outside vendors or service providers to perform functions on our behalf (e.g., analyzing data, providing marketing assistance, providing customer service, processing orders, etc.); or
  • as otherwise described in this Privacy Notice or in a more specific privacy notice associated with a particular department, unit or function.


We may share information that does not personally identify you without restriction.

USC will not sell any personal information to third parties for their use in direct marketing, advertising, or promoting their products or services.


Cookies and Website Analytics

We use cookies and similar technology to collect aggregate (non-personal) information about website usage by all of our visitors and to help us remember you and your preferences when you revisit the websites. These cookies may stay on your browser into the future until they expire or you delete them. We also use technology to remember you the next time you log in. Some of these cookies are erased when you close your browser window and some persist for a period of time. Further general information about cookies and how they work is available at www.allaboutcookies.org. You can decline cookies by adjusting your browser settings but some features of the websites may not function.


We may allow selected third parties to place cookies through the website to provide us with better insights into the use of the website or user demographics or to provide relevant advertising to you. These third parties may collect information about a user’s online activities over time and across different websites when he or she uses our website.


Many USC.edu websites use Google Analytics (or other similar web analytics tools) to collect information about visitor traffic and behavior. This allows us to identify usage trends and to improve the performance and content of our websites.


We do not use this tool to collect or store your personal information, and it cannot be used to identify who you are.


You can use the Google Analytics Opt-Out Browser Add-on to disable tracking by Google Analytics.


We currently do not use technology that responds to do-not-track signals from your browser.


Access and Choice

You can choose not to receive certain emails from us by “unsubscribing” using the instructions in any email you receive from us. This will not stop us from sending emails about your account or education with us.


Updates to Privacy Notice

USC reserves the right to modify this privacy notice at any time. We encourage visitors to frequently check this page for any changes to this Privacy Notice. If we make changes, we will post an updated effective date below. Your continued use of this site after any change in this Privacy Policy will constitute your acceptance of such change.


[May 25, 2018]